Executive Assistant - Office of the Chief Medical Officer

1w1 week ago

Mass General Brigham

Somerville, US · Full-time · $46,680 – $66,740

About this role

Mass General Brigham relies on professionals including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service. High-performing teams drive groundbreaking medical discoveries.

This role is a critical partner to senior leadership, providing high-touch, proactive support that keeps executives focused, informed, and operating at their best. You'll be trusted with complex priorities, sensitive communications, and day-to-day orchestration of executive operations. Making a real impact behind the scenes every single day.

Act as a trusted administrative partner to an executive or chief, anticipating needs and managing shifting priorities with confidence and discretion. Own complex calendars and logistics, coordinating high-level meetings, travel, conference calls, and events from start to finish. Draft, edit, and prepare polished correspondence, executive summaries, presentations, and meeting minutes.

Serve as a key liaison for leadership, translating executive or board direction into clear communication for internal teams. Collaborate closely with other administrative professionals, supporting team workflows and assisting with onboarding or training. Handle confidential and sensitive matters with professionalism, tact, and integrity.

This is an ideal opportunity for an experienced administrative professional who enjoys being highly trusted, deeply involved, and essential to executive success. Takes pride in keeping complex operations running smoothly with minimal oversight in a fast-paced environment.

Requirements

High School Diploma or Equivalent required; Associate's Degree in Related Field of Study preferred
3-4 years of experience as an Administrative Assistant to Executive or Chair or Senior Leader required
Highly proficient/advanced administrative skills and office applications skills
Ability to proofread and edit written documents
Highly proficient in all communication skills (phone, verbal and written)
Ability to handle sensitive information and situations with poise and professionalism
Strong organizational, coordination and judgment skills with ability to prioritize effectively
Advanced understanding and use of medical terminology and comprehension of billing and fiscal information

Responsibilities

Act as a trusted administrative partner to an executive or chief, anticipating needs and managing shifting priorities with confidence and discretion
Own complex calendars and logistics, coordinating high-level meetings, travel, conference calls, and events from start to finish including materials, resources, and refreshments
Draft, edit, and prepare polished correspondence, executive summaries, presentations, and meeting minutes
Serve as a key liaison for leadership, translating executive or board direction into clear communication for internal teams
Manage budgets, expense reconciliation, reimbursements, payroll functions, and office operations with accuracy and efficiency
Apply sound judgment, initiative, and analytical thinking while working independently in a fast-paced environment
Stay current on organizational policies and procedures to ensure seamless and compliant support
Collaborate closely with other administrative professionals, supporting team workflows and assisting with onboarding or training when needed