Executive Assistant - Hospital Administration

1w1 week ago

NorthBay Health

Fairfield, US · Full-time · $78,522 – $95,514

About this role

At NorthBay Health, the Executive Assistant performs a wide range of advanced executive and administrative activities in support of hospital administration leadership and multiple Vice Presidents. This role works closely with VPs to support day-to-day activities, managing tasks efficiently and collaboratively with minimal supervision. It requires a high degree of initiative, independent judgment, and critical thinking skills.

The position demands patience, flexibility, extreme organization, high professionalism, and strict confidentiality. Maintains competence in computer software and performs other duties as assigned. Composes effective and accurate correspondence while handling complex, non-routine tasks independently.

Join a team guided by values like Nurturing Care, Own It, Respect, Build Trust, and Hardwire Excellence. Demonstrate NorthBay Health values with excellent interpersonal skills dealing with public, patients, co-workers, and physicians. Adhere to policies, procedures, attendance, and punctuality standards.

NorthBay Health is an independent nonprofit health system expanding across Solano, Yolo, and Napa counties. With two acute-care hospitals including a Level II Trauma Center and Level III NICU, it provides accessible, high-quality care. This is an exciting time to contribute to the community's well-being.

Requirements

Minimum of three to five years in executive secretary position with continually increased responsibility
Type 60 wpm with shorthand and/or speed writing and transcription skills
Mastery of MS Office including Outlook, Word, Excel, PowerPoint, Visio, and Adobe
Ability to work independently on complex and confidential tasks
High level of independent decision making and problem solving
Excellent interpersonal skills in dealing with public, patients, co-workers, and physicians
Demonstrate performance by adhering to established policies, procedures, attendance, and punctuality
Patient, flexible, extremely well organized, and professional

Responsibilities

Perform a wide range of advanced executive and administrative activities in support of hospital administration leadership and multiple Vice Presidents
Support day-to-day activities of VPs, working efficiently, collaboratively, and independently with minimal supervision
Exercise high degree of initiative, independent judgment, and critical thinking skills
Maintain high level of professionalism and confidentiality in all tasks
Compose effective and accurate correspondence
Handle complex, non-routine, and confidential tasks independently
Maintain competence in computer software including MS Office suite
Perform other duties as assigned

Benefits

Hourly compensation $37.77 - $45.92 based on years of experience in role
Full time Monday-Friday with variable start/finish times based on business need
Part of mission to provide accessible high-quality care as trusted healthcare partner
Guided by values: Nurturing Care, Own It, Respect, Build Trust, Hardwire Excellence